Senior Executive/Assistant Manager (Contract)

Our Client is a leading research-intensive university in Singapore, internationally recognised for its excellence in education, research and innovation.

This is a Senior Executive / Assistant Manager role at a leading higher education institution in Singapore, focused on project coordination, administration, events, and stakeholder management

Special Projects

1. Singapore Symposium: Support the planning, coordination and execution of the Singapore Symposium. Coordinate meetings, monitor project timelines and action items, prepare reports and meeting materials, liaise with internal and external stakeholders maintain project documentation, coordinate across functional teams, and provide administrative and operational support to ensure the successful delivery of the Symposium.
2. Client’s 15th Anniversary – liaise with student organisers and assist with the facilitation of event planning and preparations.

Admissions

1. Coordinate admissions interviews between applicants and faculty members, ensuring smooth scheduling and communication.
2. Maintain and update databases in a timely and accurate manner.
3. Support Admissions events, assisting with logistics and event day execution.

Outreach

1. Assist the Student Development Manager with planning and executing outreach events, including recruiting and coordinating student ambassadors, securing venues, preparing logistics and collaterals, producing presentation slides, administering feedback surveys, and compiling survey reports.

Finance/Procurements

1. Assist with procurement processes by sourcing quotations and liaising with vendors.
2. Assist with reconciling SAP reports.

Alumni

1. Maintain and update the alumni database periodically.
2. Assist with organising alumni communications and events.

1. Diploma holder with at least 3–4 years of relevant administrative or project coordination experience; or
2. Fresh university graduates with strong organisational and interpersonal skills are welcome to apply.
3. Proficient in Microsoft Office applications, particularly Excel (e.g. formulas such as SUM, AVERAGE, COUNTIF, VLOOKUP/XLOOKUP and basic data analysis) and PowerPoint.
4. Prior experience in event management, project coordination, higher education administration, or stakeholder engagement will be an advantage.
5. Willing to work occasional evenings or weekends to support major events when required.

You’ll have the opportunity to work alongside talented professionals and academics in a dynamic environment, contribute to meaningful projects, and grow your skills and career while being part of an institution that is making a real impact through education, research and innovation.